You can also send a new employee announcement by email with the names of new hires, their positions, professional backgrounds and hobbies. In the event lunch or dinner isn’t in your budget, get creative and think of alternative options such as snacks, drinks and icebreaker games. If possible, take them out for a welcome lunch or dinner. Introduce them to their new team as well as senior leaders. Socialization is essential as it can help new employees feel welcome and excited about working at your company. Digitize the map so that it can be easily accessed at any time. The map should include the desk or workplace they’ll work at, the rooms of managers or supervisors they report to, cafeterias, cafes, restrooms, supply rooms, and meeting and conference rooms. Before you actually give the tour, create a map so that your recruits will have a reference to use any time they’re unsure of how to get somewhere. Prepare for a site tourĪ site tour is one of the best ways to reduce unknowns and help your employees get used to your workplace. If you’d like to make a great first impression, you can always add some company swag such as T-shirts or hats by their work areas. Then, ensure their workstations are equipped with computers, notepads, pens, pencils and any other equipment they’ll need. Take the time to figure out where your new employees will perform their jobs. While some new hires will be better off in cubicles, others might require their own offices. Also, if you have any complicated or proprietary software, create training documents or programs to teach new hires how to use it. It’s your responsibility to reach out to your IT team to make sure new employees are all set up to use all relevant programs.īe sure to encourage security best practices such as two-factor authentication, strong passwords and regularly changing passwords. Set up hardware and software accessĬhances are your new hires will need access to certain hardware and software to perform their jobs successfully. With a new hire packet, you’ll be able to streamline the onboarding process and answer common new employee questions right off the bat. Here are some suggestions of things to include: It can be a folder, binder or envelope with anything and everything you believe will help them get familiar with your company and their role. Provide a new hire packetĪ new hire packet can be invaluable for new employees. You don’t want to overwhelm new hires before they start. Try to keep this email short, sweet and to the point. A schedule of events and activities they can expect on their first day.Phone number and email address of their key point of contact.Your email may include some or all of the following: This sets things off on the right foot, encouraging positive employee relations. Communicate first-day details with new hiresīefore your new hires start, it’s a good idea to send them an email to warmly welcome them to your company and share important details about their upcoming first day. Learn more: Get our full checklist for new employee forms. Alcohol and/or drug test consent agreements.Security and confidentiality agreements.Nondisclosure and noncompete agreements.W-4 federal tax forms for employees and W-9 federal tax forms for contractors. Although every company has different requirements, here are some of the most common new hire forms you may request: Once they do, send them to your human resources department. Ideally, you’d ask new hires to fill out their new hire forms early on in the process so they can get them out of the way. While paperwork isn’t exciting, it’s a necessary part of onboarding. Complete all new hire forms and send them to your HR department
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